Amendments

Amendments for the Rules and Regulations of the SOCIETY OF NUCLEAR MEDICINE, INDIA
Sections 4, 5, 6 and 7 namely Governing Body (Managing Committee), Election of the Managing Committee, Scrutineers and Office Bearers, respectively, amended and completely replaced as follows at the 22nd Annual General Body Meeting held 14.12.1990 at Calcutta.
4.
Governing Body : Managing Committee (MC)
a

Composition and Tenure : The MC shall have a term of 2 years and consist of:

1.
One President (to hold office in the first year as ‘President’ and in the second year as Member of MC as ‘Immediate Past President’).
2.
One President – Elect (to hold office as ‘President-Elect’ in the first year and as ‘President’ in the second year)
3.
Two Secretaries out of which one shall be from Headquarters, namely, Bombay.
4.
One treasurer from Headquarters, namely, Bombay
5.
Six members and
6.
Three ex-officio members, namely :
a) The immediate previous term’s Headquarters’ Secretary and
b) The immediate previous term’s two presidents.
These ex-officio members will offer advise to the MC but will not enjoy any voting rights.
Thus the total strength of the MC is 14.
b
The MC will co-opt the organising secretary of the past years annual conference as well as that of the forthcoming annual conference. The co-opted members will not enjoy any voting rights.
c
All the activities of the Society shall be managed by the MC, while the day-to-day activities will be taken care of jointly by the Secretary and Treasurer at Society’s Head Quarters.
5.
Election of the Managing Committee
a
The Office Bearers and the Members of the MC shall be elected from and by the Members of the Society directly, by a secret postal ballot and they shall hold office for a period of two years, except that, the President shall occupy the office for a term of only one year as President, i.e. the first year of the two year tenure of the MC and that the President-Elect shall assume office as President for the second year period, his own tenure again being for one year only. The outgoing President, shall continue as a regular member of the MC designated as ‘Immediate Past-President’. (This is in addition to the three Ex-officio members serving in the MC). The ‘President-elect’ will function during the first year of the MC’s term in a manner similar to that of a Vice-President of an organisation.
b
The right to contest for MC, to nominate and to second proposals and to vote shall be restricted to only those members who have become Members of the Society on or before the 31st of March of the year in which elections are due to take place and those who have no dues/arrears outstanding to the Society, in terms of membership fees or any other fees as on 31st March. Further, in order to contest for the. office of the President and President-Elect, the person should have been a member of the Society for not less than 4 years out of which he/she has been a Member of the MC/Office Bearer in the MC for not less than two years.
6.
Election Process and Returning Officers (ROs)
a

At the AGM of the year preceding the one in which elections are due to take place to the MC, from amongst the members present at the AGM, the General Body shall nominate 2 members of the Society as Returning Officers (ROs) for the elections. These members will be preferably from the same city or two nearby places in order to have a good coordination. (It would be further preferable if they are from or nearby the place where the next Annual Conference of the Society is scheduled to be hold. Considering the practical aspects and infrastructure required for the works to be done as well as taking into account the number of members of the Society in the major cities, it is further recommended that the ROs be normally selected by rotation from amongst members in Bangalore, Bombay, Calcutta, Delhi, Hyderabad and Madras). The representatives of the outgoing MC will make available to the nominated ROs at the AGM site itself all the information/facilities required for executing the election process.

The returning officers shall not be entitled to contest, nominate, second any proposals in the said elections.

b

The ROs shall

1.
Issue the notice regarding the election,
2.
Receive the nominations in the prescribed format,
3.
Scrutinise and inform all the contestants and the MC, the list of people contesting for the various posts,
4.
Allow for withdrawal(s) if any,
5.
Inform the members of the Society by a circular along with the ballot papers
6.
Receive the duly marked ballot papers without losing the secrecy of the election process,
7.
Scrutinise and count the votes received and
8.
Announce the election results to the MC, the contestants and all members of the Society by a circular.
c

The calendar of schedule for the Election Process will be approximately as per the Table below :

1st June.
:
Announcement of Election and Calling for nomination
15th July
:
Last date for receipt of nominations
20th July
:
Scrutiny of nominations and circular of intimation to all contestants and MC
15th Aug.
:
Last date for withdrawal of nominations
20th Aug.
:
Despatch of Ballot papers and circular to maintain procedures for ensuring secrecy of ballot
30th Sept.
:
Last date for receipt of ballot papers from members
10th Oct.
:
Scrutiny of ballot and counting of votes
15th Oct.
:
Announcement of results of the Election through a Circular to the Present MC and all members of Society
10th Nov.
:
MC’s letter of invitation to the newly elected (Office Bearers and Members of EC to attend the Special Joint MC meeting to be held following the AGB Meeting of the year and take over charge of the Society.
d
When the number of valid nominations received exactly match or is Iess than the posts in the MC, the persons so nominated shall be declared as elected unopposed and informed accordingly through a circular. In case the required number of nominations have not been received, the same, shall be communicated to the Members of the Society by a circular and with a request to be present at the ensuing AGM in order to nominate suitable candidates to fill these vacancies. When the number of valid nominations exceed the number of the seats in one or more posts, voting and election process as per the schedule above shall be executed.
e
In order to ensure uniformity, the date of receipt by ROs shall be the date of the postal stamp at the receiving end. In case this is not clear, the effective date will be three days after the postal stamp at the sender’s end. In case this stamp is also not clear, the ROs will decide upon their discretion and this shall be binding and final on all concerned.
f
Tie-of votes: In case of Tie-of votes for any post, the matter shall be referred to the members of the Society through a circular from the ROs and the final decision taken at the AGM by drawing of lots amongst the tied candidates to be conducted by the President-in-Charge at the AGM.
7.
Office Bearers and Members of MC
a The ROs shall invite five types of nomination

President
1 post
President-Elect
1 post
Secretaries
2 posts (one from HQ)
Treasurer
1 post (from HQ)
Members
6 posts
b
President and President-Elect: Two independent proposers and two independent seconders shall be required for each nomination filed for the office of President and President Elect.

The President shall hold office during the first year of the two year term of MC with the ‘President-elect’ functioning as Vice-President. At the end of the first year i. e. at the end of AGM of the year, the `President-elect’ shall take over as President and function during the second year of the tenure of the MC. The outgoing President shall function as a Member of ‘the MC during this period and shall be designated as ‘Immediate Past President’.

The President and President-elect shall not be entitled for subsequently seeking election to any office/membership of the MC. They will, however, continue in the MC for the immediately succeeding term of two years as ‘Ex-officio members”.

c
Secretaries & Treasurer: They shall hold office for the term of two years. They cannot seek
re-election for the same post, but can contest for membership or any other Office Bearer’s post in MC. The HQ Secretary shall continue to serve in the MC for the immediately succeeding two years period as Ex-officio Member. The Secretaries and Treasurer shall be also elected directly by the Members of the Society. Nominations proposed by a Member and seconded by another Member shall be required for these posts.
d
Members of the-MC: They shall hold office for a term of two years and can seek re-election to the MC as member for one more term only or as Office Bearer in MC.

Nominations proposed by a member and seconded by another member shall be required for these posts. The first six in the order of number of valid votes polled shall be declared as elected Members of MC.

Prepared and circulated to Members of the Society by Dr. P.S. Soni, Hon. Secretary-1990 and
Dr. N. Ramamoorthy, Hon. Secretary-1991

Place : Bombay

Date . April 1, 1991